BHP Billiton Team Administrator in Kuala Lumpur, Malaysia

Team Administrator

Job No.40365982

Work TypeFull Time - Permanent

LocationMalaysia - Kuala Lumpur

CategoriesHuman Resouces/Recursos Humanos

Published16 Jun 2017| Singapore Standard Time

Applications close29 Jun 2017| Singapore Standard Time

Team Administrator| HR | Kuala Lumpur

Join our new HR team expansion

At BHP Billiton, we support our people to grow, learn, develop their skills and reach their potential.

With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the Opportunity

We seek a highly motivated individual to join our dynamic team as an Team Administrator for GAS HR in Kuala Lumpur. Reporting to the Manager Planning Operations, you will be responsible to ensure efficient delivery of administrative support to the management and staff of GAS HR Services.

Key relationships that are critical for success in this role:

  • Establish effective working relationships with all GAS Managers and team members in HR, Supply and Finance

  • Global Supply Teams

  • Liaising with external service providers where necessary

Key remit:

  • Demonstrate an overriding commitment to Health, Safety, Environment and Community (HSEC)

  • Provide secretarial and administration support to the management team of the GAS HR Services

  • Effective diary management and organisation of day to day activities, forward planning and coordination of meetings, conferences, functions and events including catering requirements

  • Effective handling of internal and external calls, requests and correspondence. Ensure enquiries all are dealt with in a professional and effective manner, through personal attention or direction to the appropriate person

  • Efficient management of office requirements including equipment, stationery, maintenance, filing, archiving and storage

  • To support GAS HR Services and Global HR A&I on the vendor contract management

  • Process purchase requisitions and submission of selected vendor invoices

  • To monitor on the Purchase Orders balances and expiry dates

  • Sub-lease invoicing administration and provide query management support to sub-tenant including Tier1 dispute resolution

  • Coordinate domestic and international travel in conjunction with key internal and external stakeholders

  • Collate and prepare presentations, papers, documents, including the collection and interpretation of data from key sources and contacts

About you

  • Degree or any relevant qualification in Business studies

  • 1- 2 years minimum relevant professional experience desired

  • Good knowledge in office administration and related processes highly desired

  • Working knowledge of Travel Expense Management and Supply Procure to Pay process

  • Knowledge on SAP will be an added advantage

What we offer you

At BHP Billiton, we will provide you an environment to:

  • be autonomous and support (you) to use initiative;

  • be accountable and performance driven;

  • work flexibly with a focus on outcomes, not hours;

  • problem-solve collaboratively together;

  • Activate your improvement mindset, experimentation and agile learning.

Supporting a diverse workforce

At BHP Billiton, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, clean office environment, other extended leave entitlements and parent rooms.

Reference Number – 40365982

Please note, screening and interviews may take place prior to the advertised close date.

We support flexible work at BHP Billiton. Talk to us about the flexible working options in this team.

Do check out our Resourcing campaign video for more information at