BHP Billiton Team Administrator in Kuala Lumpur, Malaysia
Work TypeFull Time - Permanent
LocationMalaysia - Kuala Lumpur
CategoriesHuman Resouces/Recursos Humanos
Published16 Jun 2017| Singapore Standard Time
Applications close29 Jun 2017| Singapore Standard Time
Team Administrator| HR | Kuala Lumpur
Join our new HR team expansion
At BHP Billiton, we support our people to grow, learn, develop their skills and reach their potential.
With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Opportunity
We seek a highly motivated individual to join our dynamic team as an Team Administrator for GAS HR in Kuala Lumpur. Reporting to the Manager Planning Operations, you will be responsible to ensure efficient delivery of administrative support to the management and staff of GAS HR Services.
Key relationships that are critical for success in this role:
Establish effective working relationships with all GAS Managers and team members in HR, Supply and Finance
Global Supply Teams
Liaising with external service providers where necessary
Demonstrate an overriding commitment to Health, Safety, Environment and Community (HSEC)
Provide secretarial and administration support to the management team of the GAS HR Services
Effective diary management and organisation of day to day activities, forward planning and coordination of meetings, conferences, functions and events including catering requirements
Effective handling of internal and external calls, requests and correspondence. Ensure enquiries all are dealt with in a professional and effective manner, through personal attention or direction to the appropriate person
Efficient management of office requirements including equipment, stationery, maintenance, filing, archiving and storage
To support GAS HR Services and Global HR A&I on the vendor contract management
Process purchase requisitions and submission of selected vendor invoices
To monitor on the Purchase Orders balances and expiry dates
Sub-lease invoicing administration and provide query management support to sub-tenant including Tier1 dispute resolution
Coordinate domestic and international travel in conjunction with key internal and external stakeholders
Collate and prepare presentations, papers, documents, including the collection and interpretation of data from key sources and contacts
Degree or any relevant qualification in Business studies
1- 2 years minimum relevant professional experience desired
Good knowledge in office administration and related processes highly desired
Working knowledge of Travel Expense Management and Supply Procure to Pay process
Knowledge on SAP will be an added advantage
What we offer you
At BHP Billiton, we will provide you an environment to:
be autonomous and support (you) to use initiative;
be accountable and performance driven;
work flexibly with a focus on outcomes, not hours;
problem-solve collaboratively together;
Activate your improvement mindset, experimentation and agile learning.
Supporting a diverse workforce
At BHP Billiton, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.
We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, clean office environment, other extended leave entitlements and parent rooms.
Reference Number – 40365982
Please note, screening and interviews may take place prior to the advertised close date.
We support flexible work at BHP Billiton. Talk to us about the flexible working options in this team.
Do check out our Resourcing campaign video for more information athttps://youtu.be/EXUjhFYbP1k