BHP Billiton Specialist HR Equity in Kuala Lumpur, Malaysia

Specialist HR Equity

Job No.40366331

Work TypeFull Time - Permanent

LocationMalaysia - Kuala Lumpur

CategoriesHuman Resouces/Recursos Humanos

Published20 Jun 2017| Singapore Standard Time

Applications close03 Jul 2017| Singapore Standard Time

Specialist HR Equity| HR | Kuala Lumpur

Join our new HR team expansion

At BHP Billiton, we support our people to grow, learn, develop their skills and reach their potential.

With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the Opportunity

This role will be responsible for working with Melbourne Reward Equity team, the appointed share plan administrator, and Finance to support the management of BHP’s share plan administration (executive awards and Shareplus), including annual equity plan activity management (enrolment, grants, purchases and vesting), and management of employee equity and payroll accounting queries.

Internal Relationships:

  • Melbourne Reward Equity Team

  • Global Reward teams (including those in Australia, North America and South America, Global Mobility and pensions/benefits)

  • HR Business Partner

  • Finance and Accounting

External Relationships:

  • Share Plan Administrator (Solium)

  • Tax Services provider (PwC)

Key remit:

  • Conform with the BHP Billiton Charter, Code of Conduct, GLDs and relevant statutory obligations

  • Have an overriding commitment to health, safety and environment responsibility and to sustainable development

  • Understand the BHP company and HR operating models

  • Involved in a broad range of projects related to employee equity including the Executive Incentive Plan awards (Management Award Plan including any other executive awards, and Shareplus, BHP’s all-employee share plan. Support major equity plan events i.e. enrolment, grants, purchase, vesting, and dividends & voting

  • Provide assistance with tax reporting for employees and company reporting to tax authorities in multiple jurisdictions.

  • Work closely with payroll accounting team to address payroll accounting reconciliation issues.

  • Ensure the remittance of Shareplus contributions for purchases received from outsourced payrolls are completed on time and accurately

  • Involvement in annual equity event project planning and management for major events, i.e. grants, vesting, enrolment, dividends & voting.

  • Manage enquiries from employees, HR and reward teams related to equity plans with the external share plan administrator, payroll and the Reward Equity team, as appropriate

  • Assist in updating employee location history data for share income withholding tax processes and liaison with tax services provider

  • Maintain good relationship with peers within the BHP HR community (HRBP’s, Global Reward teams) and the external share plan administrator

  • Support the completion of equity plan projects and activities, and management of general day-to-day equity activities as agreed

  • Perform routine audits to ensure that all data relating to grants, exercises, releases, forfeitures, etc. are processed timely and accurately. Support internal audit to maintain internal controls (including SOX)

  • Identify opportunities for simplification, improvement and new initiatives to create efficiencies.

  • Work with team members and stakeholders on deliverables, initiatives and projects.

    About you

  • 3+ years’ relevant experience with equity plans, ideally experience being part of an equity plan team or HR team within a large corporate environment or share plan administration environment

  • A qualification in Human Resources, or equivalent relevant experience

  • Competent in the use of Microsoft Excel, Word, and PowerPoint

  • Payroll and international HR experience a significant advantage

  • Experience in Project Management and/or Business Partnering an advantage

  • Demonstrated oral and written English language proficiency

  • Good people skills and ability to communicate with multiple stakeholders and collaborate well with others

  • Understanding of global jurisdictional differences, legislation and regulations in the industry an advantage

  • Experience with and understanding of:

  • Equity and incentive plans, including different types of instruments, plan design, and administration

  • Payroll and international remuneration processes

  • General rewardprograms

  • Reporting requirements and governance issues as they relate to equity and incentive plans including filing requirements and tax reporting

  • Relevant reward processes

  • High level of numeracy, attention to detail and accuracy.

  • Strong problem solving and analytical skills

  • Logical and process-oriented thinking

  • What we offer you

    At BHP Billiton, we will provide you an environment to:

  • be autonomous and support (you) to use initiative;

  • be accountable and performance driven;

  • work flexibly with a focus on outcomes, not hours;

  • problem-solve collaboratively together;

  • Activate your improvement mindset, experimentation and agile learning.

Supporting a diverse workforce

At BHP Billiton, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, clean office environment, other extended leave entitlements and parent rooms.

Reference Number – 40366331

Please note, screening and interviews may take place prior to the advertised close date.

We support flexible work at BHP Billiton. Talk to us about the flexible working options in this team.

Do check out our Resourcing campaign video for more information at